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An Overview

We perform secretarial functions which relates to all those statutes and laws governed by The Companies Act, 1956 of a company in India. A Company Secretary is adept in handling all such matters and with the coming of Companies Bill the responsibility of different compliances lays in the hands of a Company Secretary. The Company Secretaries Act, 1980 and The Institute of Company Secretaries of India together guide the various responsibilities of a company secretary and also the compliances that all the stakeholders of a company have to comply with. The filings relating to Incorporating a Company, striking off the name of a Comaony from the records of the respective Registrar of Companies, filing of Annual Accounts of the company, appointment of auditors, changes in the statements and financial documents of the Company and other Compliance and secretarial related filing and jobs.

Company Formation

Steps to form a company

1. Director Identification Number (DIN) of Directors:

DIN is required for at least 2 Directors for a Private Limited Company and for at least 3 Directors for a Public Limited Company. If the Proposed Director/s already has a DIN, please provide the same and do not apply again.
For Application of DIN 1 the following are required:

  • A Copy of Address Proof of the applicant
  • A Copy of Identity Proof of the applicant (Pan Card)
  • A Passport size coloured Photo of the applicant
  • An Affidavit as per Annexure-1

2. Digital Signatures Certificate (DSC) of Directors

  • A Copy of Address Proof of the applicant
  • A Copy of Identity Proof of the applicant (Pan Card)
  • A Passport size coloured Photo of the applicant
  • The Application Form for Digital Signature

3. Application for Name in Form 1A - following informations are required

  • Proposed name of the company (Please provide maximum alternate names in order of preference) State the significance of the key or coined word(s), if any, in the proposed name(s) (in brief). Name should be based on the Business Activity of the Company. Also state whether the proposed name(s) are based on a registered trade mark or application pending for registration under the Trademarks Act
  • Proposed Business Activity (Main Objects)
  • Proposed Authorized Capital
  • Address with PIN Code of the Proposed Registered Office
  • Address with PIN Code of the Local Police Station having Jurisdiction of the above office.
  • DIN, Name, Present and Permanent Address, Occupation, Email ID and Phone No. of the Applicant.
  • DIN or Income-tax PAN or passport number or corporate identity number (CIN) or foreign company registration number (FCRN) or any other registration number of the Promoters.
  • DIN of proposed directors.

4. Registration: (Form 1) (Form 18) (Form 32) - Once, the name has been approved all the Form relating to formation has to be filed.

LLP Formation

Steps to form an LLP

  • Director Identification Number (DIN) of Directors
  • Digital Signatures Certificate (DSC) of Directors
  • Application for Name of LLP (Form 1 is required to be filed)
  • Incorporation Document and Subscriber Statement: (Form 2 to be filed)
  • Limited Liability Partnership Agreement: (Form 3)
  • Appointment of Partners: (Form 4)

Rectification of DIN - In case the Director has to incorporate any information in his DIN database or wants to rectify any information contained therein, he/she has to file DIN 4 along with a Declaration – This is to be filled & signed by the Applicant (director). It has become mandatory to incorporate Permanent Account Number (PAN) of the Director in his/her DIN database. In all such cases where PAN is not present in the DIN database, the Directors have to file DIN 4 to incorporate the PAN before 30th September, 2011 failing which their DIN will be disabled and they will also be liable for penalty. Please note that Name, Father’s Name and Date of Birth in DIN should match with the PAN. If there is any difference, either data in the DIN can be altered by the same form, or else, the data in the PAN has to be applied for rectification

Poddar Professional Solutions Pvt Ltd
Central Office
13 B. B. Ganguly Street, Punarnava Building,
Ground Floor, Near Lal Bazar
Kolakata - 700012
Phone No: 033-40031162, 033-40085487, 9903022336
Howrah office
144 Narasingha Dutta Road,
Fancy Market, Block 'A',
Howrah - 711101
Phone No: 033-26435228, 9836900142
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Near Dum Dum P.S
Kolkata - 700028
Phone No: 033-25500065, 9836900132
email: poddar.professional@gmail.com